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backup right way

Are You Backing Up the Right Way?

The 31st of March is World Backup day and it’s a great time to put a backup in place. Businesses are losing huge amounts of data every day, purely because ‘backing up’ is stuck at the bottom of their to-do list. So this is your reminder, that even if you only do this once a year when the calendar tells you to, it’s time to flip that to-do list and make it happen! But how? What’s the easiest, most effective way for your business to backup?

You’ve probably heard of file backup by a number of names: Cloud Sync, Cloud Backup or Cloud Storage. They’re all similar enough to be confusing and meaningless enough to be anything. Here’s what they mean and which one you need today.

Cloud Sync

Google Drive, Dropbox, iCloud, etc are services that sync up with a single folder on your computer. They mirror it. When a file changes in one, the sync service rushes to change it on your computer too, so they are always the same. Cloud Sync services are hugely flexible for remote employees, or even those squeezing in a few quick tasks while riding the train to work. They’re ridiculously easy to use, require no training, and the free tiers are enough for most individuals. This all sounds amazing, right? Except…when things go wrong, they go wrong big time. Accidentally deleting a file means it disappears from the Cloud Sync drive – almost immediately. Overwriting a file does the same thing, and if an employee makes edits to the wrong file, then those edits are there to stay. If disaster strikes and your local copy becomes corrupted (or ransomed), well you guessed it, the corruption is uploaded too. While some Cloud Sync services now offer a 30 day backup option, you may not notice the file was missing within this time.

Cloud Sync services are fantastic for productivity and accessing files on the go, but they simply can’t be relied on as your backup tech.

Cloud Storage

Amazon S3, Microsoft Azure, etc are massive buildings full of storage drives that work just like your local hard drive, except you access them securely via the internet. In fact, when you use a cloud sync app like Dropbox, they’re actually sending your data to one of these locations. While the sync services have a constant back and forth connection between the storage center and your folder, and as explained above aren’t good for backup, you have another option. You can access cloud storage on a per/GB basis yourself and upload your entire backup as desired. It won’t update with changes on your local network, but it will be safe from disaster. When you need to retrieve a file, you simply login and download it.

Your backed up data is secure, protected against disaster, and always available to you. However, because it relies on you/your employee to handle the backup plan and manually take care of the uploads, this is a high-risk solution. Unless your employee is scouring your network each day/week/month for changes to files and uploading them with fervent dedication, chances are this plan won’t work. We recommend an automated or outsourced solution so you can get on with business AND be protected.

Cloud Backup

Carbonite, Backblaze backup, Crashplan, etc might not be names you’ve heard before, but they work in the background to monitor changes to files on your computer or network and make sure you’re backed up. You can roll back individual files or whole drives, and even select from earlier backups, not just one. Like sync services, they use cloud storage centers with extra-high security and redundancy so that your data is always there when you need it. Even better, neither you nor your employees need to worry about when it was last done.

The One You Need

Let’s take a moment to talk planning. We recommend starting with the 3-2-1 strategy. This means having 3 copies in total, 2 of them locally such as on your computer and an external drive, and another offsite in the cloud. Using this strategy keeps your business operating when data disasters occur and is an investment in your uptime. We can help get you set up with the 3-2-1 method, including selecting the best cloud service for your needs. If you’re looking for a more scalable, cost-effective solution that gives the utmost peace of mind, ask about our managed backups service.

Need help with your backup? 3-2-1… Call us at 570-779-4018!

Section 179 Deduction

NEPA Section 179 Deduction

It is a great time of year to take advantage of the section 179 deduction. If you purchase software or equipment by December 31rst, you can deduct the full purchase price and a bonus depreciation. Section 179 is the product of a recent stimulus bill that is geared to help small business grow.

There are limits to what you can purchase. Most computer equipment qualifies. Most “off-the-shelf” software qualifies. PC, Laptops, Servers, and network equipment all qualify. Custom software does not but server-based software, PC operating system upgrades, MS office products, and accounting software like QuickBooks all do.

How about a business class i7-6700, 8GB ram, 250GB SSD with windows 10 pro with a 5-year parts warranty?

business class i7-6700, 8GB, 250GB SSD with windows 10 pro

Or maybe you need a new rack mount server with a Xeon Processor, 32 GB ram, 8TB hot swap raid 5 for your new virtual server host.

 Xeon Processor, 32 GB ram, 8TB hot swap raid 5

Or it could be time to upgrade your aging routers. Maybe a new SG-3100 pfSense router with 2x1GbE (gigabit ethernet) internet ports so that you can keep your business running on a backup internet connection even when the main lines goes down?

SG-3100 pfSense

Or maybe you have read some of my ransomware articles and now you are ready to have a serious disaster recovery system in place. We can configure a local backup system and supplement it with online backup. The hardware for the local backup could fall into the section 179 deduction.

Onsite Bare-Metal Recovery with Cloud Replication
We can source you other products as well. Ready for your Dual monitor setup? How about upgrading your laptop to an SSD drive? Maybe it is time to upgrade the memory on your unit?

Dual Monitor

Contact us now and we will be more than happy to configure a custom quote for whatever you need so you can take advantage of the section 179 deduction this year. Contact us here…

 

 

 

 

 

mac malware

Apple devices and Macs get malware!!

I don’t like picking on Macs… Oh, wait. That is a lie. I do like picking on Macs because I am tired of hearing “Apple’s don’t get viruses or malware.” This absolutely not true!

There hasn’t been a serious ransomware outbreak on Mac but that doesn’t mean isn’t coming. There are a few ransomware programs in the wild and there has been increased activity in the mac security sector just like there has been in the PC world. Other malware and scam software are out there and on the rise.  “Our tracking of Mac malware has seen a more than 220 percent increase in malware so far in 2017 over 2016,” said Malwarebytes. The main reason that Mac desktops and laptops seem to not be affected is that they only are about 7% of computer users. They are a much small target so there are less malicious programs out there. That doesn’t mean they don’t exist. They will still steal your data if they can. WIth RaaS (Ransomware as a Service) and cross-platform malware, it is becoming easier for the bad guys to target whatever they want. They don’t even have to be proficient at programming anymore. And with an attitude like “we don’t get malware,” you might be easy pickings.

Beyond that, you are also just as likely to lose your online data as a PC user! Just because you are browsing the internet from your Mac doesn’t mean things like the Yahoo and Equifax data breaches will not affect you. You still need to be vigilant in the cloud and protect your personal information.

Protect you and your Mac

  • Backup your data – Onsite, Offsite and Cloud
  • Keep your software and OS up to date
  • Don’t use unapproved software
  • Use an extra anti-malware solution
  • Be wary of unknown websites and unsolicited email
  • Use strong password and 2fa (Two-factor authentication) wherever you can
  • Use a standard account over an admin account for everyday use
  • If you have a laptop, consider full disk encryption

We offer backup, monitoring, and antimalware solutions if you use Apple products in your business. Let us know how we can help!

better business owner

3 Tech Tips to Make You a Better Business Owner

There’s no doubt about it, business can be tough! You’re juggling employees, customers, suppliers, stakeholders…the list is endless. You’re also operating in a competitive, high-tech economy that keeps trying to speed ahead without you. It’s no wonder you’re craving ways to get ahead of the competition, cut costs, boost productivity and dreaming of a vacation. Here are 3 tech tips that will make your life easier – and maybe get you closer to that ‘World’s Best Boss’ mug.

Consider a commuting policy

With better technology and faster internet connections, remote working isn’t just a possibility now, it’s an expectation. Clearly, not for every job (virtual burgers anyone?), but there are a lot of computer tasks in your business that could be done from home. Even if you offer a split week with 1-2 days at home and the remainder in the office, this can be a huge boost to your productivity.

From your perspective, remote employees can be more efficient without the distractions of yet another birthday sing-along, they have fewer absences and stay in the job longer. From the employee perspective, they don’t need to waste time commuting, get their work done faster, and generally feel happier and healthier.

Don’t cheap out on technology

Unsurprisingly, a tech newsletter is advising you to invest in tech, but hear us out. Technology is rapidly becoming the backbone of most businesses, yet we still see people who try and get by with the bare minimum investment and maintenance. And by ‘see people’, we mean they’re our most frequent repair and data recovery clients.

When you take shortcuts with your tech you’ll always get higher failure rates, more downtime, and employees who can’t do their job even though you’re still paying them by the hour. When businesses keep old tech longer than they should, thinking of the immediate cost saving, they usually end up paying more in the long term.

Embrace the cloud

Many of your existing software packages have a cloud version, which would allow multiple people to access it at once and give added backup or synchronization benefits. Your remote workers, mobile staff, accountant or CFO can all view the same reports without anyone having the trouble of sending out separate copies.

Cloud technology is also perfect for notetaking and collaboration using software like Evernote or OneDrive. You and your employees can think of ideas while out and about, make a few notes on a mobile device, and have it all synced perfectly to your desktop when you need it. You can even scan in paperwork and have your entire filing cabinet in your pocket.

Your business tech can unlock multiple possibilities that will make your days run smoother, more profitable and put you miles ahead of the competition. Ready?

Give us a call at 570-779-4018 to make your tech work harder for you.

nonprofit nepa

Nonprofit NEPA – What do you do for computer service?

Is your nonprofit company calling for computer support only when things are broken? Are you calling an IT company at all?

IT can be challenging even for larger nonprofit organizations. Many places have older equipment but have a high demand to use new software. Some do not have computer savvy staff to take of the mundane computer tasks. Most appear to have a high employee turnover. A few desire secure remote access. All have sensitive client info that needs to be kept private. All of these things require cybersecurity to be high on the list of priorities as they all present opportunities for hackers and evil doers to gain access.

It is all too expensive to worry about, right? And who would want to hack our small company? You would be surprised. On both counts. Even Non-Profits can get HIPAA Fines. You can still be held accountable for your client’s data loss.

Cybersecurity and IT can be affordable. You may not be a “for profit” business, but you are still an organization that needs to have a secure and efficient computer system. There are many budget-friendly ways to accomplish this for nonprofit companies.

  • Free hosted email
  • Free spam scanning and encryption
  • Low-cost hardware and software options
  • Open source software solutions
  • Donated or Recycled hardware
  • Monthly service or all-inclusive plans that are easier to budget

These are only some examples. If our years of experience working with NPOs has taught us anything, it is each organization is unique and may benefit from different solutions.

Let us take a look at your current setup and see if we can offer some cost-effective solutions to get your nonprofit on the right track.

 

Why Do People Create Viruses?

You’d be right in thinking it’s hard to program a computer virus that can spread across the world in a flash – we’re talking days of constant desk-jockey nerd-work. So why do they bother? Well, it generally comes down to 3 reasons: Money, showing off their skill, or to simply being a jerk. While showing off or being a jerk is pretty self-explanatory, the money side is fascinating.

Here’s how people are making money with computer viruses:

Bank account theft: Virus creators are more than happy to help themselves to your bank details, sneaking in to grab your login details or credit card info. They can either transfer your funds away or use your credit card details to go on a shopping spree. Sometimes they’ll leave the fun to another person though, and simply sell your details to the highest bidder.

Ransomware: Rather than a financial snatch and grab, sometimes a virus will encrypt your files and demand money for the unlock code. Without a true backup plan in place beforehand, you’re at their mercy. You’ll be given very helpful information on how to pay, plus a firm deadline before your files are destroyed permanently.

Ad swappers: A cheeky technique, this is when they create a virus that either puts annoying ads on websites you visit, or places affiliate codes on pages so that when you buy something legitimately – eg, from Amazon – they get a percentage as a ‘referral fee’. Their kickback doesn’t make your purchase cost more and you may not even know you’re supporting their activities.

Bitcoin mining: You might have heard of digital currencies being used for payment, but did you know you can also earn them with your computer processing power? Unfortunately, ‘renting’ out your computer’s processing power means paying more in running costs than you’d make – unless you were very clever and sneaky, and used a virus to rent out other people’s computers.

Botnets: Certain infected computers can be remotely controlled to do whatever the virus creator wants. In this case, they’ll usually set the infected bot computers to overwhelm a target web server, like an e-commerce store. Sometimes it’s done as revenge, but more often it’s blackmail. The ‘Botmaster’ says “pay me thousands of dollars or I’ll crash your site during the biggest shopping day of the year.”

Account stealing: Subscription accounts like Netflix and Hulu are often hijacked, leaving you to pay the bill for someone else’s entertainment. But sometimes, virus creators go one step further with online gaming accounts. All those digital items that you fought so hard for (special clothing, weapons etc.) can carry real world value and be stolen from your account and sold on a black market. Yes, that’s cheating!

Give us a call at 570-779-4018 to make sure your computer is secure and protected.

Should I Upgrade or Buy a New Computer?

Well, it depends – mostly on who you’re asking! A department store salesman will always recommend a new one, but when you get down to the nitty gritty with a trained technician, you’ll often discover you have more (and cheaper) options than you thought.

Start by taking stock of what you’ve got. Sometimes an upgrade simply isn’t worth the trouble and it’s painfully obvious. For example, if your car is 30 years old, demands a constant supply of special fuel and you can see the road whizzing by thanks to the ‘custom’ holes in the floor…it’s time to replace the rust-bucket! However, if your car is decently modern and in reasonably good condition but happens to stall at stop signs, a few quick fixes can be just what the mechanic ordered.

If your computer does need to be replaced, chances are you already know this. But if you’re not sure and some days it could go either way, this will help. We’ve put together a walkthrough of the most common upgrades and the impact they’ll have:

Video card upgrade: It might not be your computer that’s getting old. Instead, games are getting more and more demanding. The days of stick-figure animations are gone and lifelike 3D is the new normal. With that improved experience comes a huge strain on your computer’s resources. If you have a gamer in the house, you can often super-power your computer with a single component – a new video card. For hardcore gamers, it’s actually a necessity, as some new games refuse to install if the video requirements aren’t met. Love smooth animations and responsive gameplay? We know all the best games out now (and in the works) and can match you with the right video card.

Hard drive upgrade: New hard drives are a popular option, both in size and speed. Running out of space is less of a problem now, but speed is a major concern. You’ve no doubt sat there twiddling your thumbs and urging a file to hurry up and copy. Many upgrades are to an SSD (Solid State Drive) that has zero moving parts and can find/transfer data in a flash. They even make booting up lightning fast! And you’ll have the choice of keeping your old drive for general storage, complete with all your existing data.

Memory/RAM upgrade: Some cheaper computers are underpowered from day 1. In truth, most of the ones in the department store could use at least an extra 4GB of oomph! Sometimes though, even a great computer falls behind as new applications come out and need more resources. Adding extra memory can revive your existing computer and set it up for a couple more years of happiness.

Where to draw the line: There are other upgrades such as the CPU, which is basically the brains of the computer; and the motherboard that all the parts plug into…but once you’re in that territory, it really is time to go for a full replacement. You’ll save money by getting a computer that meets your needs and can grow with you.

Is your computer letting you down? Give us a call at 570-779-4018 to help you with upgrading or selecting a new computer

4 Simple Tips to Keep Your Internet Banking Safe

Online banking has boomed in the past few years to become the new norm. Branches are out and apps are in. Half the time when you visit a branch, you’re steered towards a computer for a DIY transaction – with optional assistance. But is internet banking really safe? You’re always told to keep your financial details private, but now also to jump on board the online banking train – talk about a push/pull scenario! The good news is you CAN bank safely online with a few simple precautions.

Always type in the website address

Many attackers will attempt to trick you into clicking a fake link to your bank website. Usually sent as a ‘phishing email’, they’ll claim there’s a problem and ask you to click through to your bank and correct it ASAP. The link points to a fake website that looks almost exactly like your real bank site and is recording your private account info. You can avoid scams like this simply by accessing your bank by manually typing in the website or using a bookmark.

Avoid public computers and networks

Jumping onto a PC at the library or mall might seem like a quick and easy way to check your account, but public computers are often targeted by scammers. In just a few moments, they can install keyloggers to record usernames, passwords and other private data, then sit back as all future user details are emailed to them. The same problem applies with free, unsecured Wi-Fi. You’re better off using an ATM or a data-enabled smartphone.

Use a strong password with 2- factor authentication

Create a unique password for your online banking, something you’ve never used anywhere else. Mix up words, numbers and symbols to create a complex password that can’t be guessed easily. Avoid giving attackers a head start with data they can find on Facebook, like kids names, pet names, birthdates, etc and really think outside the box. And of course, never write it down anywhere near your wallet, phone or computer. If remembering is likely to be an issue, you might like to consider a secure password manager app. Many banks will also help boost your security with two-factor authentication, sending random codes to your phone (or a special LCD device they provide) to verify any activity.

Check page security before entering data

Finally, take a micro-second to spot the small padlock icon before you enter any data. You’re looking for a padlock appearing as part of the browser itself, not just an image on the webpage. It will be either in the bottom corner or next to the URL. The address will also start with httpS:// instead of http://. If you don’t see these things, the page is NOT secure and you shouldn’t log in.

Why is my Computer Running so SLOW?

Woah, who slammed on the brakes? Your computer used to speed through startup and let you open almost everything at once, but now it’s struggling to crawl along! Everything takes so much longer or crashes without warning. Something isn’t right. If it’s gotten so bad that you’ve found yourself drooling over the idea of a new computer, even though your system isn’t that old, we’ve got some good news: you can get your whizzy speeds back with a little TLC.

Computers generally start slowing down within 12 months, but it’s not because their parts are broken. And it’s not because they’re faulty. It’s not even because you have so many browser tabs open that you lose count. Slow computers have a number of causes, but the most common ones are easily fixed.

Background programs

Whenever your computer is turned on, it’s running programs in the background. You didn’t start them and they may not be essential to operation, but off they go anyway. You can’t even see some of them, they don’t have windows or anything to look at. A good example is your antivirus program. You don’t need to see it all the time, but you know it’s running in the background, protecting you. Over time, more and more programs might slip into the background and casually suck up your resources, like iTunes helper, Acrobat updater, Cortana listening, Skype or Spotify. We can speed up your system by setting these background programs to run only when you need them, or remove them completely.

Application bloat

How do you improve last year’s version of a program? Add more features! The problem with this is the applications become bloated with features you may not need (or even know about), but that keep needing more and more resources. Each time the developers review their programs, they assume you’ve bought the latest and greatest computer and can run whatever they release. This means a slow computer can sneak up after an auto-update. You may not even know the update happened, just that your computer is suddenly making you very unhappy. Eventually, your system grinds to a halt. We can remove unused applications or increase your computer power as required.

Slow hard drives

Your data is stored on a part called the hard drive. It’s usually a mechanical type that works like a record player, with a spinning platter and a ‘needle’ reading it. If your data is spread out across lots of places on the platter, the hard drive head ‘needle’ has to go backwards and forwards thousands of times just to retrieve a single file. Unsurprisingly, that takes more time to bring up your file. We can optimize your data to give the hard drive head a break, but an even better solution is to upgrade to an SSD. That’s a Solid State Drive that stores data in memory chips, like your USB drive, and has no moving parts. Without the physical need to move a hard drive needle, your computer can access data much faster.

Unfortunately, once your computers starts slowing, for whatever reason, the problem only gets worse. The background programs will continue to multiply, the bloat keeps coming, and the hard drive begs for relief. Rather than buy a whole new system though, it’s completely possible for your current computer to go back to being lightning fast – and for a fraction of the cost.

Give us a call at 570-779-4018 if your computer is running slow